One thing I am quite passionate about is security. With the amount of data I am entrusted with and the amount of online accounts I have to setup it is important to have a good system in place.
What I have found to be the best way to keep everything in order is to use a Google Spreadsheet to keep all passwords.
I have quite a lot of different spreadsheets for various groups of passwords e.g. FTP or Website credentials, social media accounts, personal websites etc.
The great thing about Google’s spreadsheets are that they are:
- Perfect for collaboration with trusted team members.
- Flexible as I can access them from anywhere with internet access.
A hacker would have to be able to first determine which Google account these passwords were saved on, and possibly reset my password to be able to gain access. I would be notified if the password was changed.
Now my standard business spreadsheets consists of about 5 rows.
- Client – To be able to find the info I need as quickly as possible.
- Type of login – FTP, cPanel, WordPress etc.
- URL – What the URL or IP is to gain access
- Additional Info – Notes that may help me remember things about this login.
I am starting to use a password generator to make the credentials as secure as possible when I create logins to avoid any simple passwords like qwerty123 etc.
Some would say it is quite foolish to publish this information online, but I am that confident of my methods that I will sleep tonight knowing my data is secure.
Hopefully this post will help someone else that is faced with a similar predicament. Using cloud based solutions such as Google Drive will help you in the event of a computer crash as your passwords will still be in the cloud, not just on a spreadsheet on your PC.