Internet Passwords 101

online security

One thing I am quite passionate about is security. With the amount of data I am entrusted with and the amount of online accounts I have to setup it is important to have a good system in place.

What I have found to be the best way to keep everything in order is to use a Google Spreadsheet to keep all passwords.

I have quite a lot of different spreadsheets for various groups of passwords e.g. FTP or Website credentials, social media accounts, personal websites etc.

The great thing about Google’s spreadsheets are that they are:

  • Perfect for collaboration with trusted team members.
  • Flexible as I can access them from anywhere with internet access.
  • Secure.

A hacker would have to be able to first determine which Google account these passwords were saved on, and possibly reset my password to be able to gain access. I would be notified if the password was changed.

Now my standard business spreadsheets consists of about 5 rows.

  • Client – To be able to find the info I need as quickly as possible.
  • Type of login – FTP, cPanel, WordPress etc.
  • URL – What the URL or IP is to gain access
  • Username.
  • Password
  • Additional Info – Notes that may help me remember things about this login.

I am starting to use a password generator to make the credentials as secure as possible when I create logins to avoid any simple passwords like qwerty123 etc.

Some would say it is quite foolish to publish this information online, but I am that confident of my methods that I will sleep tonight knowing my data is secure.

Hopefully this post will help someone else that is faced with a similar predicament. Using cloud based solutions such as Google Drive will help you in the event of a computer crash as your passwords will still be in the cloud, not just on a spreadsheet on your PC.

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